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Documentation (EMR/SOAP Notes)
Between 44,000 and 98,000 Americans die each year as a result of medical errors, making them the 8th leading cause of death in the United States. It is estimated that medical errors result in approximately $29 billion in excess health care expenditures and lost productivity each year.

Billing Dynamix saves the Rehab or Physical Therapy Practice thousands of dollars by providing a leading–edge Documentation (EMR) Technology integrated with it's billing service at no extra cost.

Documentation (EMR) technology contributes to Physical Therapy Practice in four ways, compliance, cost reduction, revenue enhancement, and improved administrative efficiency:

Physical Therapy Billing Documentation EMR Software

Billing Dynamix – Vericle® Documentation



1. Improve Physical Therapy Documentation Compliance
  • Maintain comprehensive visit notes
  • Prevent losing charts
  • Prevent record tampering
  • Support generated claims
2. Reduce PT Practice costs
  • Hire more Physical Therapists without hiring more admin staff. Minimal time spent on chart management (searching, assembling, reassembling, and filing charts) because of centralized management with distributed access.
  • Reduce cost of storage space (estimated $3 per chart)
  • Eliminate cost to pull and refile chart = $5 * all visiting patients + 60% for non–visiting patients
  • Create transcription savings from in–house to outsourced and spend more time on transcribing instead of on managing charts
  • Reduce chart copy time
  • Save on malpractice insurance (5%)
3. Improve Physical Therapy practice revenue
  • Age and gender–specific care reminders of overdue health maintenance items, generation of letters to patients about overdue visits/services
  • Improve physical therapy billing capture at 1.5 x 5% of an average charge per visit
  • Higher coding level because of improved notes at 3%–15% of an average physical therapy charge per visit, using templates and "clinical macros."
  • Estimated percentage of visits that may be "down coded" due to the additional documentation burden and/or fear of an audit, occasionally reaches 50%. EMR allows for more accurate coding, with the ability to automate full supporting documentation, and built–in coding assistants based on "E and M" guidelines. So, if your practice generates $400,000 then EMR will contribute on average 2% = $8,000.
4. Improved administrative efficiency
  • Universal and instant access to charts
  • No more lost charts
  • Phone tag reduction
  • Improved inter–office communication
  • Higher quality documentation (legible, organized, complete)
  • Touch–screen technology for accelerated compliant documentation


Our Documentation Software Features include:
  • 100% Web–based
  • Felxible templates to match your needs including free–text
  • Touch–screen capable for rapid copy and updates of patient progress at time of treatment
  • English narrative generated automatically
  • Integrated Plan of Care and progress tracking
  • ICD–9, CPT, Modifier codes added at Point of Service
  • Documentation updates at Point of Service and one–touch generation of insurance claim
  • Integrated with Patient Demographics, Scehduling, and Billing

To continue with the patient lifecycle, see our Outsourced Billing Service.



Contact us for an interview with a Billing Dynamix representative and see a comprehensive online demo of our Practice Management System today.


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True Hybrid EHR Solution Tackles Lackluster EHR Adoption Rates - December 28, 2008
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ADS Announces EMR Solution for Every Practice and Budget - December 27, 2008
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Chart Links Customer to Speak at 2008 ASHA Convention Regarding Speech Therapy Software - December 20, 2008
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Arthritis & Osteoporosis Medical Associates Select CureMD All-in-One EMR/PM System - December 5, 2008
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Monterey Spine and Joint Deploys WebLOQ ePrivacy Solution for HIPAA Compliant Health Information Exchange - November 21, 2008
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New Research Shows Physical Therapy as Effective as Arthroscopic Knee Surgery - September 13, 2008
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Documentation in Rehabilitation - September 13, 2008
In the USA, there has been growing emphasis on documentation and maintaining good health records in the field of healthcare over the past few years. As a rehabilitation professional, I used to find summarizing the activities of a one-hour session into a paragraph of words somewhat challenging. But over the years, one tends to accept medical notes as part of one's work, gradually getting more efficient at it....

Chart Links introduces new version of rehabilitation software - July 28, 2008
Chart Links, a provider of enterprise therapy software, has launched Version 5 of its outpatient rehabilitation workflow management and clinical documentation product. ...

Wii Fit finding its way into rehab - June 12, 2008
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PTPN Selects Patterson Medical's PTOS Documentation and Scheduling Software as Preferred Solution - April 11, 2008
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HealthMEDX Partners With Silverchair Learning Systems - March 24, 2008
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Loyola Uses Virtual-reality Video Game to Help Burn Patients Play Their Way to Pain Relief - March 19, 2008
Hospital is the first in Illinois to use 21st century technology for wound care, physical therapy....

To build a better hospital, Virginia Mason takes lessons from Toyota plants - March 15, 2008
They began looking for a better way to improve quality, safety and patient satisfaction. After two years of searching, they discovered the Toyota Production system, also known as lean manufacturing. Developed in part by Japanese businessman Taiichi Ohno, the idea is to eliminate waste and defects in production. Virginia Mason has tailored the Japanese model to fit health care....

CMH Regional Health System Reduces Costs and Improves Physician Satisfaction with Optio Healthcare Solutions - March 3, 2008
ALPHARETTA, Ga.--(BUSINESS WIRE)--Optio® Healthcare (OTCBB:OPTO) today announced that CMH Regional Health System has reduced manual scanning of patient documentation by 80 percent and reduced costs annually by $5,000 to $25,000 (per ancillary system) with Optio's Imaging Integration solution....

Tampa Bay Area Health Care Leaders Partner with National ePrescribing Patient Safety Initiative to Deliver Free Electronic Prescribing to Area Physici - March 2, 2008
ORLANDO, Fla., Feb. 26 /PRNewswire-FirstCall/ -- Direct from the 2008 HIMSS Annual Conference and Exhibition, Allscripts, the leading provider of clinical software, connectivity and information solutions that physicians use to improve health care, announced today a partnership between the National ePrescribing Patient Safety Initiative(TM) (NEPSI(TM)), and two of the Tampa Bay area's largest health care organizations to improve patient safety through electronic prescribing....

TherapySource to be Installed in 400+ Locations
Select Medical Corporation to install TherapySource Software for Clinical Documentation Solution
- December 29, 2007
BIRMINGHAM, Ala.--(BUSINESS WIRE)--SourceMedical, a leading provider of outpatient information management solutions, today announced that it has entered into a master service agreement to install TherapySource, its leading clinical documentation system in all of Select Medical's Rehabilitation facilities. Select has placed an initial order under the agreement committing to the installation of a minimum of 400 clinics....

PROMEDICA HEALTH SYSTEM ADOPTS PATIENTKEEPER AS ITS PHYSICAN INFORMATION SYSTEM Award-Winning Software Saves Physicians Time, Enhances Patient Safety, - December 29, 2007
Boston, Mass and Toledo, Ohio– May 23, 2006 – ProMedica Health System, the largest health care provider in northwest Ohio and southeast Michigan, today announced that it has adopted PatientKeeper® as its physician information system. Physicians use the PatientKeeper Mobile Clinical Results™ application to access their patients' medical records and the PatientKeeper Charge Capture™ application to accurately record the services they provide. ProMedica is the top ranked integrated health system in the United States, according to the 2006 edition of Verispan's annual IHN health assessment report. PatientKeeper supports ProMedica's commitment to provide high-quality, cost-effective healthcare to the communities it serves....

Northeastern Healthcare System Selects Streamline Health's Enterprise Document Workflow Solutions Integrated with Clinical Information System - December 29, 2007
Streamline Health's Integrated Document Workflow Solutions to Improve the Efficiency of Healthcare Information Delivery Processes for Healthcare Organization...

University of Pittsburgh Medical Center Selects McKesson to Optimize Organizational Efficiency While Reducing Administrative and Inventory Expense - December 29, 2007
ATLANTA, GA -- (MARKET WIRE) -- 05/16/2006 -- The University of Pittsburgh Medical Center (UPMC), one of the leading non-profit medical centers in the country, has selected McKesson for two simultaneous multi-million-dollar technology initiatives designed to optimize quality of care and operational efficiency across its 19-hospital system. UPMC will undertake a large-scale deployment of McKesson's market-leading document imaging solution, Horizon Patient Folder™, to create legal electronic medical records (EMRs). The move to an integrated, enterprise-wide EMR solution from stand-alone systems will aid in the streamlining of registration, medical records and billing processes....

Valley Baptist Health System Selects GE Healthcare's Centricity Enterprise Solution - December 29, 2007
GE Healthcare, a unit of General Electric Company (NYSE: GE) and a leading provider of comprehensive clinical, financial and administrative information technology solutions announced today that Valley Baptist Health System will upgrade its existing IDX "LastWord" system to the Centricity Enterprise (formerly IDX(R) Carecast(TM)) solution. Once complete, the implementation of Centricity Enterprise will provide caregivers with a complete and accurate view of a patient's medical history electronically. Without the need to search for paper records, clinicians can not only save time but also utilize comprehensive tools and data to make more informed decisions about their patient's care....

IBM Planning and Design Services for Data Center, Keep WakeMed Operations Running Smoothly - December 29, 2007
RALEIGH, NC -- (MARKET WIRE) -- December 12, 2006 -- WakeMed Health & Hospitals selected IBM (NYSE: IBM) to help plan and design the move of its data center as part of a multi-million dollar commitment to information technology to support patient care and hospital operations....

Cardiac Science and GEMMS Announce Co-Marketing Agreement
Successful Installation of Combined Products Completed at 27-Physician Heart Center Arka
- December 29, 2007
BOTHELL, Wash., March 21 /PRNewswire-FirstCall/ -- Cardiac Science Corporation (Nasdaq: CSCX), a global leader in advanced cardiac monitoring and defibrillation products, announced today that it has signed a non-exclusive marketing agreement with Gateway Electronic Medical Management Systems (GEMMS), the nation's leader in installed and operational electronic medical record systems (EMR) for cardiology practices....

FirstHealth Family Care Centers Select athenahealth's Web-Based EMR Service for Improved Clinical Workflow - December 29, 2007
PINEHURST, N.C. and WATERTOWN, Mass., May 21, 2007 (PRIME NEWSWIRE) -- athenahealth, Inc., a leading provider of web-based services, knowledge, and software for medical practices, today announced at the TEPR 2007 Conference and Exhibition, in Dallas, TX, that FirstHealth Family Care Centers have selected athenahealth's fully-hosted, web-based EMR service, athenaClinicals(sm), to improve the clinical workflow and financial performance of their 7 care facilities throughout North Carolina....

Medical Management International Sees Boost in Profitability with FileVision - December 29, 2007
Worker's Compensation Case Management Company Handles Twice the Work, More Efficiently & Securely with Office Productivity Solution...

Raintree Systems Appoints Former HealthSouth Leader Chief Operating Officer - December 29, 2007
TEMECULA, Calif., Aug. 8 /PRNewswire/ -- Raintree Systems, Inc., a national provider of integrated healthcare technology, practice management, and electronic medical records solutions, announced on Wednesday, August 1st, that Terrence D. Sims has been named Chief Operating Officer and that he will be joining the Company Board of Directors....

Novant Health Selects Allscripts Practice Management System for 800 Physicians - December 29, 2007
CHICAGO and WINSTON-SALEM, N.C. -- Allscripts (Nasdaq: MDRX), the leading provider of clinical software, connectivity and information solutions that physicians use to improve healthcare, today announced that Novant Health has selected the company's practice management solution to automate billing, scheduling and other back- office functions for their 794-member physician medical group across 232 locations in North Carolina and South Carolina. The agreement follows Novant's implementation of the Allscripts Electronic Health Record, providing one fully integrated information solution for the organization's physicians....

HealthONE(TM) Leading the Way in Electronic Medical Records
Quality Initiative Links 8 Emergency Depts., Inpatient Files
- December 29, 2007
DENVER, Sept. 19 /PRNewswire/ -- Physicians and nurses across the HCA- HealthONE LLC system will soon have instant access to electronic medical records of patients who have been treated in any of HealthONE's eight emergency departments....

Providers Choose Siemens and NextGen Healthcare for Cross-Continuum Access to Longitudinal Electronic Health Records - December 29, 2007
MALVERN, Pa.--(BUSINESS WIRE)--June 21, 2006--Addressing the specific challenges of how physician practices connect to larger healthcare organizations, Siemens Medical Solutions today announces four new partnerships with key healthcare facilities across the U.S. Alegent Health (Omaha, Neb.), Greenwood Leflore Hospital (Greenwood, Miss.), Meridian Health (Neptune, N.J.), and Saint Joseph's Hospital (Yonkers, N.Y.) have signed with Siemens to implement NextGen Healthcare's electronic medical record (NextGen(R) EMR) and/or enterprise practice management (NextGen(R) EPM) solutions, key components of Siemens' healthcare information technology (IT) portfolio....

Grasso, Stevens alumni deploy next generation information systems platform - December 29, 2007
HOBOKEN, N.J. (22-Aug-2006)--- Dr. S. Vincent Grasso, an adjunct professor of Chemistry and Chemical Biology at Stevens Institute of Technology and founder of Technology Integrations for Medical Applications, Inc. (TIMA) has collaborated with Stu Patel and Sub Prabhakaran of Universal Industrial Clinic (UIC), in the deployment of an advanced healthcare information system platform for the rehabilitation clinic. The clinic, owned by Patel, is located in Newark, N.J. Patel was a member of Stevens' Class of 1993 and Prabhakaran was a member of the Class of 1995....

Physical Therapy Office Billing and Patient Relationship Management Software - December 15, 2007
Return patients generate approximately 80 percent of clinic's revenue. Patient Relationship Management (PRM, also known as CRM, for Customer Relationship Management outside of healthcare) can enhance financial performance of the clinic by helping retain current and attract new patients. Effective PRM uses integrated data using patient travel card (SOAP notes), frequency recommendations (care plan), and billing (charges, payments, and balance)....

ACOM Healthcare Business Division Introduces RAPID Complete - December 3, 2007
Enterprise Edition for Chiropractic-driven Multi-Specialty Pain Management Practices Recognizing a strong trend toward the establishment of chiropractic-centric, multi-specialty, multi-location pain management clinics, the ACOM Healthcare Business Division has introduced RAPID Complete - Enterprise Edition, as a comprehensive office management solution that supports the billing, reporting and office management requirements of all of the specialties involved....

Misys EMR(R)\'s Flexible Products Strengthen Business Performance at Tidewater Physical Therapy - November 24, 2007
Physical Therapy Clinicians Use Misys' Suite of Solutions to Spend More Time with Patients...

Mike Walsh, PT - Dover, Delaware
on Billing Dynamix Documentation