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Documentation (EMR/SOAP Notes)
Between 44,000 and 98,000 Americans die each year as a result of medical errors, making them the 8th leading cause of death in the United States. It is estimated that medical errors result in approximately $29 billion in excess health care expenditures and lost productivity each year.

Billing Dynamix saves the Rehab or Physical Therapy Practice thousands of dollars by providing a leading–edge Documentation (EMR) Technology integrated with it's billing service at no extra cost.

Documentation (EMR) technology contributes to Physical Therapy Practice in four ways, compliance, cost reduction, revenue enhancement, and improved administrative efficiency:

Physical Therapy Billing Documentation EMR Software

Billing Dynamix – Vericle® Documentation



1. Improve Physical Therapy Documentation Compliance
  • Maintain comprehensive visit notes
  • Prevent losing charts
  • Prevent record tampering
  • Support generated claims
2. Reduce PT Practice costs
  • Hire more Physical Therapists without hiring more admin staff. Minimal time spent on chart management (searching, assembling, reassembling, and filing charts) because of centralized management with distributed access.
  • Reduce cost of storage space (estimated $3 per chart)
  • Eliminate cost to pull and refile chart = $5 * all visiting patients + 60% for non–visiting patients
  • Create transcription savings from in–house to outsourced and spend more time on transcribing instead of on managing charts
  • Reduce chart copy time
  • Save on malpractice insurance (5%)
3. Improve Physical Therapy practice revenue
  • Age and gender–specific care reminders of overdue health maintenance items, generation of letters to patients about overdue visits/services
  • Improve physical therapy billing capture at 1.5 x 5% of an average charge per visit
  • Higher coding level because of improved notes at 3%–15% of an average physical therapy charge per visit, using templates and "clinical macros."
  • Estimated percentage of visits that may be "down coded" due to the additional documentation burden and/or fear of an audit, occasionally reaches 50%. EMR allows for more accurate coding, with the ability to automate full supporting documentation, and built–in coding assistants based on "E and M" guidelines. So, if your practice generates $400,000 then EMR will contribute on average 2% = $8,000.
4. Improved administrative efficiency
  • Universal and instant access to charts
  • No more lost charts
  • Phone tag reduction
  • Improved inter–office communication
  • Higher quality documentation (legible, organized, complete)
  • Touch–screen technology for accelerated compliant documentation


Our Documentation Software Features include:
  • 100% Web–based
  • Felxible templates to match your needs including free–text
  • Touch–screen capable for rapid copy and updates of patient progress at time of treatment
  • English narrative generated automatically
  • Integrated Plan of Care and progress tracking
  • ICD–9, CPT, Modifier codes added at Point of Service
  • Documentation updates at Point of Service and one–touch generation of insurance claim
  • Integrated with Patient Demographics, Scehduling, and Billing

To continue with the patient lifecycle, see our Outsourced Billing Service.



Contact us for an interview with a Billing Dynamix representative and see a comprehensive online demo of our Practice Management System today.


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CMH Regional Health System Reduces Costs and Improves Physician Satisfaction wit - March 03, 2008
ALPHARETTA, Ga.––(BUSINESS WIRE)––Optio® Healthcare (OTCBB:OPTO) today announced that CMH Regional Health System has reduced manual scanning of patient documentation by 80 percent and reduced costs annually by $5,000 to $25,000 (per ancillary system) with Optio’s Imaging Integration solution.

Advantedge Healthcare Solutions (AHS) Announces Business Technology for Doctors - March 03, 2008
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Kansas City Cancer Center Selects Pulse Systems, Inc. - March 03, 2008
Pulse Systems, Inc. the leading provider of clinical and practice management solutions that physicians use to improve healthcare, announced that Kansas City Cancer Center (KCCC), the recipient of the highest accreditation level given by the Accreditation Association for Ambulatory Health Care (AAAHC), has chosen the Pulse Patient Relationship Management solution to automate all functions of its practice’s operations. This project, with one of the largest healthcare providers in the Kansas City medical community, solidifies Pulse’s growing presence nationally and in the Kansas City marketplace.

KLAS-Product-Reviews-Are-a-Key-Resource-for-Users-of-Healthcare-Information-Technology'>VantageMed's Helper Product Wins 'Best in KLAS'
KLAS Product Reviews Are a K
- March 03, 2008
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Tampa Bay Area Health Care Leaders Partner with National ePrescribing Patient Sa - March 02, 2008
ORLANDO, Fla., Feb. 26 /PRNewswire–FirstCall/ –– Direct from the 2008 HIMSS Annual Conference and Exhibition, Allscripts, the leading provider of clinical software, connectivity and information solutions that physicians use to improve health care, announced today a partnership between the National ePrescribing Patient Safety Initiative(TM) (NEPSI(TM)), and two of the Tampa Bay area's largest health care organizations to improve patient safety through electronic prescribing.

North Georgia Medical Center Chooses LYNX Medical Systems Emergency Department O - January 04, 2008
BELLEVUE, Wash., Aug. 3 /PRNewswire/ –– LYNX Medical Systems (LYNX), the leading provider of emergency medicine documentation and revenue management solutions, today announced that an agreement had been reached with North Georgia Medical Center (NGMC) in Georgia. Through the agreement, LYNX will implement its E/Point Online outpatient facility charging software application to better align NGMC's facility resource utilization with patient acuity in the Emergency Department (ED). Currently, LYNX serves more than 300 healthcare organizations nationwide representing more than 12 million annual encounters.

Nightingale renews agreement with Kaleida Health for Medical Records Data Distri - January 04, 2008
MARKHAM, ON, Dec. 21 /CNW/ – Nightingale Informatix Corporation ("Nightingale"), (TSX–V: NGH), one of North America's fastest growing healthcare software providers, announced that Kaleida Health Systems (KHS), Buffalo New York, signed a three year contract renewal for its Medical Records Data Distribution Services at an estimated $3.6 million (US).

VCU HEALTH SYSTEM DEPLOYS PATIENTKEEPER AS ITS PHYSICIAN INFORMATION SYSTEM - January 04, 2008
Boston, Mass. and Richmond, Va. – October 31, 2006 – PatientKeeper, Inc. and the Virginia Commonwealth University Health System (VCUHS), announced today that VCUHS has deployed PatientKeeper as its physician information system. Recognized in the past as one of the "Most Wired" healthcare institutions in the United States by Hospitals & Health Networks, VCU Health System now provides its physicians with a broad range of applications from PatientKeeper that interoperate and integrate with its existing Cerner and GE/IDX systems. The initiative was spearheaded and funded by MCV Physicians, a 600–physician, faculty group practice that is part of the VCU Health System organization.

Sentara Home Care Services Adopts Authentidate's Inscrybe(TM) Healthcare Platfor - January 04, 2008
BERKELEY HEIGHTS, N.J., Oct. 30 /PRNewswire–FirstCall/ –– Authentidate Holding Corp. , a worldwide provider of software and web–based services that enable enterprises and individuals to exchange information securely and conduct trusted business transactions, today announced that Sentara Home Care Services, a leading home medical and nursing care organization, will deploy the Inscrybe Healthcare platform across its organization.

Tapes containing patient records stolen from U-M - January 04, 2008
More than 8,000 former and current patients of two clinics affiliated with the University of Michigan are being notified that computer tapes containing their personal information were stolen last weekend.

Callaway Community Hospital Selects LYNX Medical Systems' Emergency Department O - January 04, 2008
BELLEVUE, Wash., April 18 /PRNewswire/ –– LYNX Medical Systems (LYNX), a leading provider of emergency medicine documentation and revenue management solutions, today announced that an agreement had been reached with Callaway Community Hospital (CCH) in Missouri. Through the agreement, LYNX will implement its E/Point outpatient facility charging software application at this SunLink healthcare facility.

ProVation Medical to Offer One-Click Access to Electronic Prescribing Solution - January 04, 2008
MINNEAPOLIS––(BUSINESS WIRE)––ProVation® Medical, part of Wolters Kluwer Health, announced today that it plans to make electronic prescribing available through its ProVation® MD software for multi–specialty procedure documentation. Starting this fall, the software will include embedded access to eRx NOW™, the free e–prescribing software created by Allscripts as part of the National ePrescribing Patient Safety InitiativeSM (NEPSISM). Access to eRx NOW will be delivered at no charge to new and current ProVation Medical clients.

Rush University Medical Center Implements Electronic Medical Record System with - January 04, 2008
VERNON HILLS, Ill.––(BUSINESS WIRE)––CDW Healthcare, part of the public sector subsidiary of CDW Corporation (NASDAQ:CDWC), and a leading provider of technology products and services to healthcare organizations, today announced that Rush University Medical Center of Chicago, Ill., has launched the initial phase of an Electronic Health Record (EHR) system enabled through hardware technology purchased, configured and deployed through CDW Healthcare. The implementation marks the first of a three–phase effort to enhance patient safety, improve patient satisfaction and transform the Medical Center into a completely paperless environment.

New York Quality of Care Grant Awarded to SigmaCare
EMR Technology Will Impr
- January 04, 2008
NEW YORK, Nov. 15 /PRNewswire/ –– The Quality Care Oversight Committee (QCOC) has selected eHealth Solutions and its SigmaCare(TM) mobile electronic medical records (EMR) system to help nursing homes in New York State improve care delivery, decrease medical errors, and lower health care costs.

Nursing school data theft latest at U-M
Thousands of patients' records at ri
- January 04, 2008
More than 8,000 former and current patients of two clinics affiliated with the University of Michigan are being notified that computer tapes containing their personal information were stolen last weekend.

TherapySource to be Installed in 400+ Locations
Select Medical Corporation t
- December 29, 2007
BIRMINGHAM, Ala.––(BUSINESS WIRE)––SourceMedical, a leading provider of outpatient information management solutions, today announced that it has entered into a master service agreement to install TherapySource, its leading clinical documentation system in all of Select Medical’s Rehabilitation facilities. Select has placed an initial order under the agreement committing to the installation of a minimum of 400 clinics.

PROMEDICA HEALTH SYSTEM ADOPTS PATIENTKEEPER AS ITS PHYSICAN INFORMATION SYSTEM - December 29, 2007
Boston, Mass and Toledo, Ohio– May 23, 2006 – ProMedica Health System, the largest health care provider in northwest Ohio and southeast Michigan, today announced that it has adopted PatientKeeper® as its physician information system. Physicians use the PatientKeeper Mobile Clinical Results™ application to access their patients’ medical records and the PatientKeeper Charge Capture™ application to accurately record the services they provide. ProMedica is the top ranked integrated health system in the United States, according to the 2006 edition of Verispan’s annual IHN health assessment report. PatientKeeper supports ProMedica’s commitment to provide high–quality, cost–effective healthcare to the communities it serves.

Northeastern Healthcare System Selects Streamline Health's Enterprise Document W - December 29, 2007
Streamline Health's Integrated Document Workflow Solutions to Improve the Efficiency of Healthcare Information Delivery Processes for Healthcare Organization

University of Pittsburgh Medical Center Selects McKesson to Optimize Organizatio - December 29, 2007
ATLANTA, GA –– (MARKET WIRE) –– 05/16/2006 –– The University of Pittsburgh Medical Center (UPMC), one of the leading non–profit medical centers in the country, has selected McKesson for two simultaneous multi–million–dollar technology initiatives designed to optimize quality of care and operational efficiency across its 19–hospital system. UPMC will undertake a large–scale deployment of McKesson's market–leading document imaging solution, Horizon Patient Folder™, to create legal electronic medical records (EMRs). The move to an integrated, enterprise–wide EMR solution from stand–alone systems will aid in the streamlining of registration, medical records and billing processes.

Valley Baptist Health System Selects GE Healthcare's Centricity Enterprise Solut - December 29, 2007
GE Healthcare, a unit of General Electric Company (NYSE: GE) and a leading provider of comprehensive clinical, financial and administrative information technology solutions announced today that Valley Baptist Health System will upgrade its existing IDX "LastWord" system to the Centricity Enterprise (formerly IDX(R) Carecast(TM)) solution. Once complete, the implementation of Centricity Enterprise will provide caregivers with a complete and accurate view of a patient's medical history electronically. Without the need to search for paper records, clinicians can not only save time but also utilize comprehensive tools and data to make more informed decisions about their patient's care.

IBM Planning and Design Services for Data Center, Keep WakeMed Operations Runnin - December 29, 2007
RALEIGH, NC –– (MARKET WIRE) –– December 12, 2006 –– WakeMed Health & Hospitals selected IBM (NYSE: IBM) to help plan and design the move of its data center as part of a multi–million dollar commitment to information technology to support patient care and hospital operations.

Columbus Children's Hospital Expands Use of Streamline Health's Document Workflo - December 29, 2007
CINCINNATI, Nov. 27 /PRNewswire–FirstCall/ –– Streamline Health Solutions, Inc. (Nasdaq: STRM – News), a leading provider of integrated document management and workflow solutions, today announced that Columbus Children's Hospital will expand their document management solutions, utilizing Streamline Health's remote hosting services. Columbus Children's Hospital plans to implement Streamline Health's complete Health Information Management (HIM) Suite across their enterprise. As part of this implementation, Streamline Health's solutions will be integrated with the hospital's current Epic clinical systems for easy and secure electronic document access to complete patient information.

Cardiac Science and GEMMS Announce Co-Marketing Agreement
Successful Install
- December 29, 2007
BOTHELL, Wash., March 21 /PRNewswire–FirstCall/ –– Cardiac Science Corporation (Nasdaq: CSCX), a global leader in advanced cardiac monitoring and defibrillation products, announced today that it has signed a non–exclusive marketing agreement with Gateway Electronic Medical Management Systems (GEMMS), the nation's leader in installed and operational electronic medical record systems (EMR) for cardiology practices.

FirstHealth Family Care Centers Select athenahealth's Web-Based EMR Service for - December 29, 2007
PINEHURST, N.C. and WATERTOWN, Mass., May 21, 2007 (PRIME NEWSWIRE) –– athenahealth, Inc., a leading provider of web–based services, knowledge, and software for medical practices, today announced at the TEPR 2007 Conference and Exhibition, in Dallas, TX, that FirstHealth Family Care Centers have selected athenahealth's fully–hosted, web–based EMR service, athenaClinicals(sm), to improve the clinical workflow and financial performance of their 7 care facilities throughout North Carolina.

Medical Management International Sees Boost in Profitability with FileVision - December 29, 2007
Worker’s Compensation Case Management Company Handles Twice the Work, More Efficiently & Securely with Office Productivity Solution

Raintree Systems Appoints Former HealthSouth Leader Chief Operating Officer - December 29, 2007
TEMECULA, Calif., Aug. 8 /PRNewswire/ –– Raintree Systems, Inc., a national provider of integrated healthcare technology, practice management, and electronic medical records solutions, announced on Wednesday, August 1st, that Terrence D. Sims has been named Chief Operating Officer and that he will be joining the Company Board of Directors.

Novant Health Selects Allscripts Practice Management System for 800 Physicians - December 29, 2007
CHICAGO and WINSTON–SALEM, N.C. –– Allscripts (Nasdaq: MDRX), the leading provider of clinical software, connectivity and information solutions that physicians use to improve healthcare, today announced that Novant Health has selected the company's practice management solution to automate billing, scheduling and other back– office functions for their 794–member physician medical group across 232 locations in North Carolina and South Carolina. The agreement follows Novant's implementation of the Allscripts Electronic Health Record, providing one fully integrated information solution for the organization's physicians.

HealthONE(TM) Leading the Way in Electronic Medical Records
Quality Initiati
- December 29, 2007
DENVER, Sept. 19 /PRNewswire/ –– Physicians and nurses across the HCA– HealthONE LLC system will soon have instant access to electronic medical records of patients who have been treated in any of HealthONE's eight emergency departments.

Providers Choose Siemens and NextGen Healthcare for Cross-Continuum Access to Lo - December 29, 2007
MALVERN, Pa.––(BUSINESS WIRE)––June 21, 2006––Addressing the specific challenges of how physician practices connect to larger healthcare organizations, Siemens Medical Solutions today announces four new partnerships with key healthcare facilities across the U.S. Alegent Health (Omaha, Neb.), Greenwood Leflore Hospital (Greenwood, Miss.), Meridian Health (Neptune, N.J.), and Saint Joseph's Hospital (Yonkers, N.Y.) have signed with Siemens to implement NextGen Healthcare's electronic medical record (NextGen(R) EMR) and/or enterprise practice management (NextGen(R) EPM) solutions, key components of Siemens' healthcare information technology (IT) portfolio.

Grasso, Stevens alumni deploy next generation information systems platform - December 29, 2007
HOBOKEN, N.J. (22–Aug–2006)––– Dr. S. Vincent Grasso, an adjunct professor of Chemistry and Chemical Biology at Stevens Institute of Technology and founder of Technology Integrations for Medical Applications, Inc. (TIMA) has collaborated with Stu Patel and Sub Prabhakaran of Universal Industrial Clinic (UIC), in the deployment of an advanced healthcare information system platform for the rehabilitation clinic. The clinic, owned by Patel, is located in Newark, N.J. Patel was a member of Stevens' Class of 1993 and Prabhakaran was a member of the Class of 1995.

Physical Therapy Office Billing and Patient Relationship Management Software - December 15, 2007
Return patients generate approximately 80 percent of clinic's revenue. Patient Relationship Management (PRM, also known as CRM, for Customer Relationship Management outside of healthcare) can enhance financial performance of the clinic by helping retain current and attract new patients. Effective PRM uses integrated data using patient travel card (SOAP notes), frequency recommendations (care plan), and billing (charges, payments, and balance).

ACOM Healthcare Business Division Introduces RAPID Complete - December 03, 2007
Enterprise Edition for Chiropractic–driven Multi–Specialty Pain Management Practices Recognizing a strong trend toward the establishment of chiropractic–centric, multi–specialty, multi–location pain management clinics, the ACOM Healthcare Business Division has introduced RAPID Complete – Enterprise Edition, as a comprehensive office management solution that supports the billing, reporting and office management requirements of all of the specialties involved.

Misys EMR(R)\'s Flexible Products Strengthen Business Performance at Tidewater - November 24, 2007
Physical Therapy Clinicians Use Misys' Suite of Solutions to Spend More Time with Patients

Billing Fact
Providers paid $3.1 billion in 2006 in refunds and penalties - twenty times more than ten years ago

Billing Dynamix donates a portion of its proceeds to St. Judes Children's Research Hospital. Can you?